Free Odoo Solution for Sports Clubs & Gyms: Memberships, Batches, and Billing

Sports clubs and gyms tend to accumulate tools the way most small businesses do: a spreadsheet for membership renewals, a separate app for class bookings, a WhatsApp group for attendance, and a card machine that doesn’t talk to any of it. Nothing is wrong on its own, but nothing adds up to a clear picture either.

The Sports Clubs & Gyms solution puts batches, coaches, attendance, memberships, and billing into one connected system, so a renewal, a booking, and a payment are the same record — not three things you have to reconcile by hand.

What it covers

Batches and coaches. Set up recurring batches (a Tuesday/Thursday evening swim group, a morning yoga class) with an assigned coach, and members enroll into the batch itself.

Attendance. Track who actually showed up, batch by batch — useful for coaches planning sessions and for spotting members who’ve quietly stopped coming before they cancel.

Membership billing. Memberships renew and bill on their own schedule, tied to the member’s record — so “who’s paid, who’s overdue, and who’s on what plan” is a report, not a manual cross-check.

Online bookings. Members can book into sessions or classes online, and it lands in the same system your coaches and front desk are already using — no separate booking tool to keep in sync.

What’s free, and what isn’t

Batches, attendance, and core membership billing are free to download and run. Online booking integration, multi-location club management, ongoing updates, and support are part of the Professional and Managed tiers — see the Solutions page for the full breakdown.

Who it’s not for

This is built for single-location sports clubs, gyms, and fitness studios. If you’re running a multi-branch franchise with centralized reporting across locations, that’s a Managed-tier conversation — book a discovery call and we’ll figure out what actually fits.

Getting started

Download the free version from the Solutions page and try it against how your club actually runs classes and memberships today. If you want a second opinion on whether it fits, book a free discovery call.